Effective date: 10.07.2025
Website: https://www.ufctrade.com
This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our website. We comply with the General Data Protection Regulation (GDPR) and applicable Polish data protection laws.
1. Data Controller
The controller of your personal data is:
United Furniture Company s.c.
Komorowska 34, 05-804 Pruszków, Poland
NIP: 534-21-45-603
Email: office@ufctrade.com
2. What Personal Data We Collect
When you register for a business account or interact with our website, we collect the following types of data:
a) During registration:
- Username
- Business email (and confirmation)
- Password (and confirmation)
- First name, last name
- Job title
- Phone number
- Company name
- VAT / Tax ID number
- Company registration number (optional)
- Business address (street, post code, city, country)
- Company website (optional)
b) Other data collected automatically:
- IP address
- Browser type and operating system
- Date and time of visit
- Pages viewed and navigation paths
- Cookie preferences
c) Newsletter (if subscribed):
- Email address
We do not process payment or card data directly on our website.
3. Purpose and Legal Basis of Processing
| Purpose | Legal Basis |
|---|---|
| Creating and managing user accounts | Art. 6(1)(b) GDPR – contract execution |
| Responding to inquiries and quote requests | Art. 6(1)(b) GDPR |
| Sending newsletters (optional) | Art. 6(1)(a) GDPR – user consent |
| Analytics and improving the website | Art. 6(1)(a) GDPR – user consent (cookies) |
| Legal compliance (e.g. tax, invoicing) | Art. 6(1)(c) GDPR |
| Security and fraud prevention | Art. 6(1)(f) GDPR – legitimate interest |
4. Cookies and Consent
We use cookies and similar technologies for functionality, analytics, and future marketing purposes. Upon your first visit, a cookie banner appears allowing you to manage your preferences.
Categories of cookies used:
- Necessary (functional) – always active
- Analytics (e.g. Google Analytics) – optional
- Marketing – planned in future
Cookie consent is managed via Complianz. You can withdraw or change your preferences at any time.
5. External Services and Data Transfers
a) Google Analytics 4
We use GA4 to analyze website traffic. IP anonymization is enabled. Data may be processed on Google servers outside the EU under standard contractual clauses (SCCs).
b) Mailchimp
If you subscribe to our newsletter, your email address will be transferred to and stored by Mailchimp (operated by Intuit Inc., USA). This is based on your explicit consent. Mailchimp complies with GDPR through SCCs.
6. Data Retention
We retain personal data only as long as necessary for the stated purposes or legal obligations. Inactive accounts may be deleted after a reasonable period.
7. Sharing of Data
We do not sell or share your personal data with third parties for commercial purposes.
Your data may be accessed by:
- Hosting provider: Cyberfolks.pl (Poland)
- Email system: Mailchimp (USA, with safeguards)
- Analytics: Google Ireland Limited (GA4)
All partners operate under data processing agreements compliant with GDPR.
8. Data Security
We implement appropriate technical and organizational measures to protect your data:
- SSL encryption (HTTPS)
- Secure servers located in the EU
- Role-based access control
- Planned: regular backups (under development)
9. Your Rights under GDPR
You have the right to:
- Access your personal data
- Correct or update your data
- Request erasure (“right to be forgotten”)
- Restrict processing or object to it
- Withdraw consent at any time
- File a complaint with the data protection authority (UODO in Poland)
To exercise your rights, contact us at: office@ufctrade.com
10. Changes to this Policy
We reserve the right to update this policy at any time. You will be informed of significant changes via email or notification banner on our website.
Last updated: 10.07.2025
Administrator: United Furniture Company s.c.